Edit online

Organization Members Page

The Members page in Content Fusion allows organization administrators to manage user access, assign roles, and allocate licenses within their organization.

Accessing the Members Page

Only users with an Organization Administrator role can access the members management page. To access this page:
  1. Click on your user profile name in the top-right corner of the interface.
  2. Select Manage organization from the drop-down menu.
  3. In the organization management interface, click on Members in the left navigation panel.
Note:
If you do not see the Manage organization option in your user menu, you do not have administrator privileges for your organization.

Page Layout and Components

The Members page provides a centralized interface for viewing and controlling all members, their roles, and license usage.

Figure 1. Members Page

The members page contains the following sections and components:

Invite Member Button
Click the Invite member button in the top-right corner to invite new members to your organization. In the resulting form control, you will enter the email address of the person you wish to invite and choose the user role (e.g. Author or Subject Matter Expert) from a drop-down.
Note:
A license seat based on the user role you specify is automatically allocated when you invite the user even before they sign up in the organization.

Pending invitations are listed in the members list. You can click the Cancel button to cancel the invitation.

License Allocation
The top section displays how your license seats are allocated. Two progress bars display the current usage of your organization's Author license seats and SME (subject matter expert) license seats.
Members List

The bottom section displays all current members of the organization, including the following columns and actions:

Name
The member’s name and email address.
Org-level role
The member’s role at the organization level (e.g. Admin, Member). Use this drop-down menu to change a member’s organization-level role.
User role
The member’s user role within the platform (e.g. Author, Subject-Matter Expert). Use this drop-down menu to change a member’s user role.
Active
Indicates if the user is currently active. Use this checkbox to activate or deactivate a member’s account.
Note:
Inactive users cannot log in, do not count against license seat limits, but their data remains intact. An administrator can reactivate them at any time.
When a user account is deactivated:
  • The user is immediately logged out and can no longer access the application, including the web interface, desktop app, or any connected tools.
  • The user will not receive any email notifications, even if there is activity on tasks or projects they previously contributed to.
  • The user cannot be assigned to new projects or tasks while deactivated.
  • Their name will appear in the members list and other relevant areas of the interface with the label (Inactive) to indicate their status.
  • The license seat previously allocated to the user becomes available for reassignment to another member.
  • All user data, contributions, and history remain intact and visible to other members, but the user cannot interact with the system until reactivated.
  • Deactivation is a reversible action. It is recommended for temporarily suspending access without deleting user data or history.
Reactivating a user account:
  • An administrator can reactivate a deactivated account at any time using the same checkbox.
  • Once reactivated, the user regains access to the application and all previous permissions and assignments are restored.
  • The user will resume receiving notifications and can be assigned to new projects or tasks.
More Options
You can click the ellipsis (three-dots) menu in the far-right column to access additional actions:
  • Get password reset email - Generates a password reset link for the selected member. You must send this link to the selected member manually. The password is reset only when the member opens the link and chooses a new password.
    Important:
    Anyone who gets access to this link can take over the account of the selected member. Ensure that only the selected member can access the link.
  • Anonymize user - This action removes user data. It is irreversible and can only be performed on users who are already inactive.
    Note:
    Oxygen Content Fusion anonymizes the user data stored in the database, but does not anonymize data stored in Git repositories (both stored internally by Content Fusion and linked repositories).
  • Delete user - This action permanently removes the user from the system.