Edit online

DITA Topic Document Type

Oxygen XML Web Author includes a variety of features that were designed specifically for DITA topic document types. Most of these features can be accessed through actions available on the DITA framework-specific toolbar or from the contextual menu.

DITA New Document Templates

Oxygen XML Web Author includes a variety of predefined new document templates that make it easy to create various types of DITA documents with some of the document structure already present. When you use the New button in the Dashboard for your particular file repository, a dialog box is displayed where you can choose from various types of new document templates, including many for DITA.

DITA Map Pane

Oxygen XML Web Author includes an expandable DITA Map pane that presents a DITA map as a hierarchical tree. The pane is automatically displayed (collapsed, by default) when you open a DITA map in the editor.

Oxygen XML Web Author will automatically try to find the root DITA map for the current document based upon recent history. If this is the first time the DITA topic has been opened in Web Author or you want to change the map, you can use the browsing tool () at the top of the view to select a new map.

The name of the current DITA map is displayed in the gray stripe at the top of the view. The current map is also used to resolve the keys and references found in the current document open in the editor.

You can double-click (or single-tap on mobile devices) on the root map or any of the topics or submaps within its hierarchy to open the document in current browser tab. The documents are loaded in the main editing pane without reloading the entire web page. You can also select an item and press Enter to open it in the main editor (Ctrl + Double-Click or Ctrl + Enter opens the document in a new browser tab).

You can also drag items (such as topic references or key definitions) from the DITA Map view and drop them in the document open in the editor to insert a reference to the dragged item.

Configure DITA Context

Click the settings button () at the top-right corner of the pane to open the Configure DITA Context dialog box where you can specify the DITA-OT project file and optionally, a context defined within it or you can specify a DITA map and optionally, a DITAVAL filtering file.

This dialog box contains the following options:

DITA Project: Select this option if you want to specify a DITA-OT project file and optionally, a context defined within it.
DITA Map: Select this option if you want to specify a DITA map and optionally, a DITAVAL filtering file.
Show excluded content: If selected, content that is excluded by a DITAVAL context filter is shown as grayed out. If not selected, the excluded content is hidden.

Restriction: The settings button (

) is disabled, and thus a DITA context cannot be selected, when opening a DITA map with the referenced topic content expanded and editable in one document while in a concurrent editing session.

Specify DITAVAL

Click the filter button () to open a file chooser dialog box where you can specify the path of a DITAVAL filtering file that will be used to control the filtering or flagging of profiled content or to identify which values are to be used for conditional processing during a particular output.

DITA Key Scopes

Oxygen XML Web Author supports key scopes. It allows you to reuse a topic in multiple places within the same DITA map, but with slightly different content in each instance. In Web Author, when opening a topic from the DITA Map view or directly from a DITA map open in the editor, keys in that topic will be resolved taking the key scopes of the location for the particular topic reference into account.

DITA Validation

Oxygen XML Web Author automatically validates DITA documents as you type and presents warning messages in the Validation panel on the right side of the screen. Many of the DITA validation issues that are detected also include Quick Fix proposals to help you solve the problems. For more information about the validation support, see Validating XML Documents.

DITA Content Completion

Oxygen XML Web Author includes an inline content completion assistant to help you insert and manage DITA markup without having to take your fingers off the keyboard. By default, it appears when you press the Enter key and it offers proposals that are valid at the current location within the DITA document with the most logical choices listed first. Most proposals also include a description to help you understand exactly what the particular selection will do.

DITA CSS Styles

Oxygen XML Web Author has an option to adjust the rendering of documents simply by choosing from various styles. Each style is based on a corresponding CSS file stored in the built-in DITA framework. There are numerous different styles available for DITA documents. You can choose one main style and multiple additional styles that act as layers, with choices such as switching to a full-width mode, a print preview mode, or adding inline hints to help you understand the type of content that is expected within the DITA structure.

To select a CSS style, select Choose style from the More drop-down menu. This opens a dialog box where you can select a main css style that applies to the whole document and one or more alternate css styles that behave like layers and are merged sequentially with the main style.

DITA Toolbar Actions

The following default actions are readily available on the DITA toolbar when editing a DITA document in Oxygen XML Web Author:

Bold

Surrounds the selected text with a <b> (bold) tag.

Italic

Surrounds the selected text with an <i> (italic) tag.

Underline

Surrounds the selected text with a <u> (underline) tag.

Link Actions Drop-Down Menu

The following link actions are available from this menu:

Cross Reference: Used to insert a cross reference link to a DITA resource. Selecting this option opens a dialog box where you can select a target file and a target element (for any element in the target file with an @id attribute set). It inserts the target link as a DITA <xref> element and points to the target using the @href attribute. However, if the target reference is defined with a key, a @keyref attribute is automatically inserted instead. The dialog box includes a preview pane so that you can see exactly what is being referenced.
File Reference: Used to insert a link to a non-DITA file resource. Selecting this option opens a dialog box where you can select a target file. It inserts the target link as a DITA <xref> element and points to the target file using the @href attribute, and also inserts a @format attribute and detects the appropriate value based on the type of resource. If the target reference is defined with a key, a @keyref attribute is automatically inserted instead.
Web Link: Used to insert a link to a web-related resource. Selecting this option opens a simple dialog box where you can enter the URL of the target web link. It inserts the target link as a DITA <xref> element and points to the target URL using the @href attribute, and also inserts a @format and @scope attribute and detects the appropriate values (for example, format="html" scope="external"). If the target reference is defined with a key, a @keyref attribute is automatically inserted instead.

Insert Image

Opens a dialog box where you can browse for and select an image to be inserted into a DITA document at the cursor position. You can also drag an image file from another document, web page, or application (such as a system file browser) and drop it into your document (in some browsers, you can also use copy/paste actions).

Insert Section Drop-Down Menu

The following insert actions are available from this menu:

Insert Section: Inserts a new <section> element in the document, depending on the current context.
Insert Concept: Inserts a new <concept> element, depending on the current context. Concepts provide background information that users must know before they can successfully work with a product or interface.
Insert Task: Inserts a new <task> element, depending on the current context. Tasks are the main building blocks for task-oriented user assistance. They generally provide step-by-step instructions that will help a user to perform a task.
Insert Topic: Inserts a new <topic> element, depending on the current context. Topics are the basic units of DITA content and are usually organized around a single subject.
Insert Reference: Inserts a new <reference> element, depending on the current context. A reference is a top-level container for a reference topic.

Insert Paragraph

Inserts a new paragraph at the current cursor position.

DITA Keys

Opens a dialog box where all the keys defined in the current DITA map are collected. You can filter the list or search for a specific key and you can insert links to topics defined with a key or insert variables defined with a key. If the selected key is defined point to an @href value, it is inserted as a cross reference link (<xref>). If the selected key is defined with a <keyword> value, it is inserted as a variable reference (<ph>).

Reuse Content

This action opens a dialog box where you can select a target file and a target element (for any element in the target file with an @id attribute set). It inserts the target as a DITA content reference (@conref). However, if the target reference is defined with a key, it is automatically inserted as a @conkeyref instead. The dialog box includes a preview pane so that you can see exactly what is being referenced.

Insert step or list item

Inserts a new list or step item in the current list type.

Insert Ordered List (Ctrl + Shift + F7 (Command + Shift + F7 on OSX))

Inserts an ordered list at the cursor position. A child list item is also automatically inserted by default. You can also use this action to convert selected paragraphs or an existing other type of list to an ordered list.

Insert Unordered List (Ctrl + Shift +F8 (Command + Shift +F8 on OSX))

Inserts an unordered list at the cursor position. A child list item is also automatically inserted by default. You can also use this action to convert selected paragraphs or an existing other type of list to an unordered list.

Insert Table

Inserts a CALS table with a blank title at the current position.

Insert Row Below

Inserts a new table row with empty cells below the current row.

Delete Row(s)

Deletes the table row located at the cursor position or multiple rows in a selection.

Insert Column After

Inserts a new table column with empty cells after the current column.

Delete Column(s)

Deletes the table column located at the cursor position or multiple columns in a selection.

Table Properties

Opens a dialog box where you can configure various properties for the current table. For more information, see Editing Table Properties in DITA.

Join Cells

Merges the selected table cells.

Split Cell

Splits the selected table cell.

Insert Special Character

Opens a dialog box that allows you to select from a large variety of special characters to insert at the current cursor position. The various types of characters include symbols, emoticons, punctuation, and many more.

DITA Contextual Menu Actions

There are various DITA-specific actions that are available in the contextual menu when editing DITA documents in Oxygen XML Web Author:

Add Comment

Allows you to insert a comment on a selected fragment of text. After you add a comment, the content where the comment was added is highlighted in the document and you can see the comment by hovering over the highlighted content or in the Review view.

Edit Comment (Available when invoked on a comment)

Opens the Edit Comment dialog box that allows you to edit the selected comment.

Remove Comment (Available when invoked on a comment)

Removes a selected comment.

Edit Attributes (Alt+Enter)

Opens the Attributes tab in the panel on the right side of the screen where you can add or edit attributes.

Surround With

Allows you to choose a tag to enclose selected content.

Apply Image Map (Available when invoked on an image)

This action applies an image map on the current image and opens the Image Map Editor dialog box. This feature allows you to create hyperlinks in specific areas of an image that will link to various destinations.

Table submenu (Available when invoked on a table)

Presents various actions for configuring the table, such as adding or deleting rows and columns, joining or splitting cells, and converting from a CALS table to a Simple table (and vice versa).

Insert submenu

This submenu includes the following insert actions that are specific to the DITA framework:

Insert Table: Inserts a CALS table with a blank title at the current position.
Insert Image: Opens a dialog box where you can browse for and select an image to be inserted into a DITA document at the cursor position. You can also drag an image file from another document, web page, or application (such as a system file browser) and drop it into your document (in some browsers, you can also use copy/paste actions).
Insert Equation: Inserts a MathML equation. Clicking on the equation will open a MathML Editor where you can edit the code.
Insert Mermaid Diagram: Inserts a Mermaid diagram at the current location. This opens a dialog box where you can configure and edit the diagram. Once inserted, you can click the Edit button at the bottom-left corner of the diagram to edit it.
Insert Note: Inserts a new <note> element at current cursor position.
Insert Code Block: Inserts a new <codeblock> element at current cursor position.
Insert Definition List: Inserts a new <dl> element with one entry at current cursor position.
Insert Paragraph: Inserts a new paragraph at current cursor position.
Insert Section: Inserts a new <section> element in the document, depending on the current context.
Insert Concept: Inserts a new <concept> element, depending on the current context. Concepts provide background information that users must know before they can successfully work with a product or interface.
Insert Task: Inserts a new <task> element, depending on the current context. Tasks are the main building blocks for task-oriented user assistance. They generally provide step-by-step instructions that will help a user to perform a task.
Insert Topic: Inserts a new <topic> element, depending on the current context. Topics are the basic units of DITA content and are usually organized around a single subject.
Insert Reference: Inserts a new <reference> element, depending on the current context. A reference is a top-level container for a reference topic.
Insert Element: Opens a content completion window where you can choose an element to insert at the current position.

Style submenu

Bold: Surrounds the selected text with a <b> (bold) tag.
Italic: Surrounds the selected text with an <i> (italic) tag.
Underline: Surrounds the selected text with a <u> (underline) tag.
Subscript: Surrounds the selected text with a <sub> (subscript) tag.
Superscript: Surrounds the selected text with an <sup> (superscript) tag.
Code: Surrounds the selected text with a <codeph> tag.

Link submenu

The following link actions are available from this menu:

Cross Reference: Used to insert a cross reference link to a DITA resource. Selecting this option opens a dialog box where you can select a target file and a target element (for any element in the target file with an @id attribute set). It inserts the target link as a DITA <xref> element and points to the target using the @href attribute. However, if the target reference is defined with a key, a @keyref attribute is automatically inserted instead. The dialog box includes a preview pane so that you can see exactly what is being referenced.
File Reference: Used to insert a link to a non-DITA file resource. Selecting this option opens a dialog box where you can select a target file. It inserts the target link as a DITA <xref> element and points to the target file using the @href attribute, and also inserts a @format attribute and detects the appropriate value based on the type of resource. If the target reference is defined with a key, a @keyref attribute is automatically inserted instead.
Web Link: Used to insert a link to a web-related resource. Selecting this option opens a simple dialog box where you can enter the URL of the target web link. It inserts the target link as a DITA <xref> element and points to the target URL using the @href attribute, and also inserts a @format and @scope attribute and detects the appropriate values (for example, format="html" scope="external"). If the target reference is defined with a key, a @keyref attribute is automatically inserted instead.

Generate IDs

Oxygen XML Web Author generates unique IDs for the current element (or elements), depending on how the action is invoked:

When invoked on a single selection, an ID is generated for the selected element at the cursor position.
When invoked on a block of selected content, IDs are generated for all top-level elements.

Note: The Generate IDs action does not overwrite existing ID values. It only affects elements that do not already have an @id attribute.

Reuse submenu

This submenu includes the following actions regarding reusing content in DITA:

Reuse Content

Replace All References with Content

Replaces all referenced fragments (@keyref, @conref, or @conkeyref) in the current document with the content. Attributes are preserved according to the following priority:

Attributes from the elements in the current document that reference other content are preserved except for attributes with a -dita-use-conref-target value.
Attributes from the referenced content are brought into the replaced elements in the current document except for @id attributes.

For keyrefs inside <xref> or <link> elements, the @keyref attribute is changed to an @href attribute, while the rest of the content for the keyref is replaced with its source content.

If the source content includes references to other topics/resources (hrefs), the operation also resolves those references relative to the new location.

Paste Special

Opens the Paste Special dialog box where you to choose how to paste copied content. There is a preview pane inside the dialog box where you have to paste the copied content either by using the Ctrl + V (Command + V on macOS) keyboard shortcut or by selecting Paste from the contextual menu. Then you can choose to paste it into your document with one of the following choices:

Smart Paste - Oxygen XML Web Author will paste the copied content while trying to preserve its structure and if the current location is invalid, Oxygen XML Web Author will attempt to find a possible solution.
Paste as Text - The copied content will be pasted as text content.
Paste as XML - Copied content that is considered to be valid XML will be pasted with its XML structure preserved.

To perform the paste operation, click the Paste button at the bottom of the dialog box.

Folding Submenu

Toggle Fold (or simply click on the / arrow in the editing panel): Toggles the state of the current fold.
Collapse Other Folds: Folds all the elements except the current element.
Collapse Child Folds: Folds the child elements that are indented one level inside the current element.
Collapse All: Folds all elements in the current document.
Expand Child Folds: Unfolds all child elements of the currently selected element.
Expand All: Unfolds all elements in the current document.

Rename Element

Opens a content completion window where you can choose an element to rename the element at the current position.

Delete Element Tags (Alt+Shift+X)

Deletes the tags of the closest element at the current cursor position.

About Element submenu

This submenu includes the following actions:

Style Guide: Opens the DITA Style Guide Best Practices for Authors in a preview window and displays a topic that is relevant to the element at the cursor position. You can use the Open in new tab button at the bottom of the preview window to open the guide in a separate browser tab.
Browse reference manual: Opens a reference to the documentation of the XML element closest to the cursor position in a web browser.