Admin Page - Users Management Tab

User management settings to assign platform user roles, review license usage, and manage registered users.

The Users Management tab of the Content Fusion Administration page can be used to assign platform user roles that determine the functionality users have access to in Content Fusion. The Users status section presents the number of allocated Author licenses out of the maximum number supported by your current license plan and the number of SMEs sharing the floating licenses along with the number of seats for your license plan. The other section in the tab includes a registered users list where you can see all the users along with their information such as username and email address.

You can use the drop-down menu to the right of each user to assign one of two platform user roles:

Subject-Matter Expert (SME) - This platform user role allows the user to access review tasks assigned to them and to create review tasks from scratch. This role uses a floating license model.
Author - In addition to the features that a user with the Subject-Matter Expert (SME) platform user role has access to, users with this platform user role can access all projects and can create review tasks inside projects, as well as use other functionality that is restricted from an SME. This role uses a named-user license model.

Note:

The number or assigned Author users is limited by the maximum supported number determined by your license plan. You can buy additional users when renewing the subscription or add Authors to an existing subscription.

To delete a user, select Delete user from the drop-down menu to the right of the user.

Delete User Notes:

The Delete user action cannot be undone.
The user will be permanently deleted from the system and will no longer exist in the user list or have access to any resources.
If the deleted user needs to access the system in the future, they must sign in again to create a new account. Their previous data and resources will not be restored.
The following resources will be permanently removed:
- All review tasks where the deleted user is the only owner.
- Their private projects that do not have additional members, including any review tasks within those projects.

Table 1. Platform User Roles Capabilities Matrix
	Author	SME
Review documents	✅	✅
Create review tasks from Oxygen XML Author/Editor	✅	✅
Create review tasks from scratch in a web browser	✅	✅
Create and manage documentation projects	✅	❌
Create review tasks starting from project documents	✅	❌
Publish WebHelp and PDF output from a project	✅	❌