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The Review view is an independent panel, available both for built-in and custom XML document frameworks. It is designed to offer an enhanced way of monitoring all the changes that you make to a document. This means you can view and manage highlights, comments, and tracked changes using a single view.

The Review view is useful when you are working with documents that contain large number of edits. The edits are presented in a compact form, in the order they appear in the document. Each type of edit is marked with a specific icon. This view and the editing area are synchronized. When you select an edit listed in the Review view, its corresponding fragment of text is highlighted in the editing area and the reverse is also true. For example, when you place the cursor inside an area of text marked as inserted, its corresponding edit is selected in the list.

You can use this view to quickly navigate through changes and it includes some useful hover actions and contextual menu actions to help you manage changes, comments, and highlights. You can also search for specific changes or comments and it includes some filtering options (for example, you can filter it to only show certain types of edits or to only show edits for a particular author).

Figure: Review View

Activating the Review View

To activate the Review view, do one of the following:
  • Click the Manage reviews button on the toolbar.
  • Right-click anywhere in a document and select Review > Manage reviews.
  • Open it from the Window > Show View menu.

Review View Settings

The upper part of the view contains a filtering area that allows you to search for specific edits. Use the small arrow symbol from the right side of the search field to display the search history.

The Settings menu includes the following options:

  • Show highlights - Controls whether or not the Review view displays the highlighting in your document.
  • Show comments - Controls whether or not the Review view displays the comments in the document you are editing.
  • Show track changes - Controls whether or not the Review view displays the inserted and deleted content in your document.
  • Show review time - Displays the time when the edits from the Review view were made.
  • Configure review options - Opens the Review preferences page where you can configure various options for review information.

Hover Actions in the Review View

You can use this view to easily manage changes, highlights, and comments that have been added by you or other users. The following actions are available when you hover over the changes in the Review view:

Remove
Available for highlights and comments presented in the Review view and it removes the particular highlight or comment from your document and moves to the next change.
Accept
Available for inserted and deleted content presented in the Review view and it accepts the particular change in your document and moves to the next change.
Reject
Available for inserted and deleted content presented in the Review view and it rejects the particular change in your document and moves to the next change.

Contextual Menu Actions in the Review View

Depending on the type of an edit, the following additional actions are available in the contextual menu of the Review view:

Reply
Opens the Reply dialog box where you can add a reply to comment or change. The replies are displayed with an indentation in this view.
Mark as Done
This toggles the comment or change as being done and grays it out. You can mark a whole discussion thread as being done by selecting the action on the first (parent) comment in the thread.
Show Comment
Available for comments added by other users and you can use this option to view it in a Show comment dialog box.
Edit Comment
Available for comments you have added and you can use this action to edit a comment.
Remove Comment
Use this action to remove the selected comment.
Show only Reviews by '<author name>'
Use this action to filter the edits to only show them for a certain author.
Remove All Comments
Use this action to remove all the comments that appear in the edited document.
Change Color
Available for highlights and it opens a palette that allows you to choose a new color for the highlighted content.
Remove Highlight
Use this action to remove the selected highlight.
Remove Highlights with the Same Color
Use this action to remove all the highlights with the same color from the entire document.
Remove All Highlights
Use this action to remove all the highlights in your document.
Accept Change
Accepts the selected change and moves to the next change.
Reject change
Rejects the selected change and moves to the next change.
Comment change
Available for insertions or deletions and you can use this option to add a comment for the particular change.
Accept all changes
Accepts all the changes in the current document.
Reject all changes
Rejects all the changes in the current document.

For more information about the Review view, watch our video demonstration: