Content Review and Change Tracking
Change tracking is a way to
keep a history of the changes made to a document. When change tracking is enabled,
inserted and deleted content is highlighted in the document, allowing you to easily
identify the affected regions. Tracked changes can be rendered in callouts
(balloons) displayed at the side of the document with connecting lines pointing to
the changed content.
oXygen also has some advanced change tracking features. It keeps a record of
the changes made to attribute values, element breaks (splits), and also renders
changes from re-used content (such as DITA content reference, XInclude modules, or
Multiple Authors Support
oXygen supports changes from multiple authors,
rendering each author's changes with different colors.
For each change, oXygen stores the author and the date
when that change was performed. The name of the author who is currently making
changes and the colors can be customized from the Callouts
preferences page. You can also add comments to the changes, reply to comments, or
mark them as being done.
In this screenshot, you can see how various insert and
delete changes made by various authors are displayed (note that the option to
display changes as callouts is enabled).
You can review the changes made by you or other authors and
then accept or reject them using actions in the contextual menu, on the toolbar,
or from the Review panel.
When you annotate your
XML documents, the comments are displayed in the Author mode as
side callouts (balloons), and they also show additional information such as the
author and the comment time.
The comment support is not limited to a particular document type (DocBook or
DITA, for instance). You can use it on any document that is opened in the
Author editing mode. The comment data is stored in the XML
document as processing instructions, so it will not interfere with your XML tool
You can access comment actions from the application toolbar and from the
contextual menu. These include actions to add, edit, and remove comments. Once a
comment exists, you can also reply to that comment or mark it as being done. This is
useful for collaborating with other members of your team.
Review Color Highlights
Using the color highlight feature, you can create digital
markers to emphasise important fragments in your documents. This is especially
useful when you want to mark sections in your document that need additional work or
the attention of others.
The Review panel provides a simplified way of monitoring all
the insertions, deletions, comments, and highlights in an XML document. This handy
tool is especially useful for large teams that need to gather and manage all the
edits from working on the same project. The Review panel offers a wide range of
reviewing actions, as well as a search filter.
Search Operations in Comments or Reviews
oXygen simplifies the management of tracked changes and
reviews across large projects, involving a large collection of topics. In a real
production environment, the number of changes and reviews can easily exceed hundreds
or thousands of items. oXygen is able to present both current edited document
reviews and also past reviews and changes from your project files.
You can easily search for changes that contain keywords, for all the reviews
made by an author, or for all the reviews made during a certain time frame.